A Workflow Enabled Document Management System
increases Productivity by at least 30%
Source: Workflow Management Coalition
infoRouter Workflow Management System empowers businesses to automate routine tasks, streamline operations, and ensure that every project moves forward without delays. Our solution provides powerful customizable features for creating and managing workflows, enabling teams to focus on what matters most—driving productivity and efficiency. Using infoRouter Workflow Management Software, you can create custom workflows to solve a wide range of common repetitive tasks. Creating a series of tasks for multiple steps that follow one another is an easy way to standardize business processes across your entire organization to meet your company objectives.
Workflow management and business process management (BPM) is a tightly integrated feature of infoRouter. The workflow automation module helps you manage your documents and business processes more effectively than ever. You can even call third-party applications from within infoRouter workflows, allowing seamless integration with your existing business tools.
Workflow Tools for Enhanced Efficiency
Our software provides robust workflow management system tools designed to help you optimize and automate repetitive processes. By leveraging our Workflow Management Tool, businesses can eliminate bottlenecks and accelerate workflows across departments. These tools are essential for managing complex workflows that require precision and coordination.
With infoRouter, you don’t need to start from scratch. Our software offers the ability to use existing workflows as templates to build other unique workflows that can be customized to suit your specific business requirements. This allows you to rapidly deploy workflows and tailor them to fit your needs.
Create Recurring Workflows with infoRouter
With infoRouter, you can easily create recurring workflows for tasks such as ISO Document Control Reviews, setting schedules for when a document or a set of documents should be reviewed. The review process can be assigned to an individual or triggered as part of an automated workflow involving multiple team members. Whether you require a straightforward single-step review or a complex series of tasks, infoRouter’s flexibility allows you to build workflows that meet your specific business needs. This ensures that important document reviews are consistently completed on time, improving compliance and efficiency across your entire company.
Tracking Task Progress in Workflows
With infoRouter, tracking the progress of tasks is easy. The progress of tasks can be monitored using various tools within infoRouter, allowing you to stay on top of workflow statuses. Each user in the path of a defined workflow can perform a variety of tasks such as:
- Review and edit documents
- Edit attached documents
- Add attachments
- Create ad-hoc tasks for others
Each task within a workflow is automatically tracked and advanced to the next person in line, ensuring smooth operations without any bottlenecks.
Customizable Workflow Management System for Your Business
Every business is unique, and so are its workflows. infoRouter offers a customizable Workflow Management System that adapts to your processes, not the other way around. With the flexibility to design unlimited workflows, our system allows you to manage tasks based on your unique business automation needs.
Advanced Features for Workflow Management
- Task tracking
- Access control
- Role-Based Access Control (RBAC)
infoRouter’s advanced features provide businesses with the tools they need to automate even the most complex tasks. From task tracking to access control, our software ensures that workflows run smoothly and efficiently. We offer Role-Based Access Control (RBAC) to ensure that only authorized individuals can access sensitive information and take necessary actions within a workflow. Administrative tasks for workflows can be handed off to authorized users who can be assigned "workflow supervisor" or even "step supervisor" roles to make sure a workflow runs smoothly to completion.
Security is a top priority for infoRouter. This feature is particularly important for businesses that handle confidential data and need to ensure compliance with security standards.
Collaboration Tools for Team Success
Collaboration is essential to any successful workflow. infoRouter’s collaborative features are designed to foster team collaboration and enhance teamwork among members. With features such as real-time task updates, document sharing, and commenting, our platform promotes seamless communication and cooperation, ensuring everyone stays on the same page.
This ensures that your team can work together effectively. By providing a platform that integrates communication and task management, infoRouter helps teams coordinate on projects, assign roles, and complete individual tasks efficiently. These tools are designed to boost real-time collaboration and enhance productivity.
Powerful Workflow Solutions for Every Business
Our Workflow Management System solutions are scalable, making them ideal for both small businesses and large enterprises. Whether you need a simple process for task assignment or an enterprise workflow management tool, infoRouter’s powerful features ensure that your workflows are managed with precision. The intuitive interface makes it easy for users to create and manage workflows without technical expertise. With a little help from your IT staff, you can integrate infoRouter Workflows into other business applications to create your custom workflow solution.
Task Tracking and Advanced Task Management
Keeping track of tasks is crucial for staying organized. infoRouter’s advanced task management capabilities allow you to monitor progress, assign tasks, and set deadlines. With integrated task tracking, you can easily see who is responsible for what and when tasks are due, ensuring that nothing falls through the cracks.
All workflow steps and tasks are closely monitored and recorded for audit purposes. You can access and present the audit logs to the correct parties quickly when, for example, you're faced with an e-discovery case. Users with appropriate access permissions can track these documents and their current workflow statuses.
A reporting module is also present so you can track the status of each workflow down to the task level. You can quickly identify:
- Workflow tasks that are stuck
- Tasks that are past-due
- Uncompleted tasks are quickly identified
- Workload of different individuals and their performance
Business Automation with Workflow Creation
infoRouter’s business automation tools simplify workflow creation, helping you design workflows that streamline operations and eliminate redundant tasks. Automation minimizes the need for manual intervention, making your business processes faster and more efficient. You can easily create workflows from scratch of use workflow templates from the existing workflows that are similar.
Seamless Integration and Powerful Workflow Management Tools
infoRouter’s Workflow Management Software integrates seamlessly with your existing business systems, enhancing your current processes. With unlimited workflows, workflow tools, and an intuitive interface, you can easily automate, track, and manage your tasks with confidence.
Workflow Management System Examples:
- Manage procedures subject to ISO Document Control
- Satisfy regulatory compliance requirements where documents are passed around automatically and reviewed by the defined users until the document is either rejected or approved
- A document is passed around key players or subject matter experts for their review and comments
- Strict task requirements where each task must be performed
- Flexible workflows where tasks can be re-assigned or ad-hoc tasks are created mid-stream
- Workflows can be designed to allow remote teams to participate in them.
Easy to Create Workflow Definitions
The familiar and easy-to-use user interface of infoRouter allows administrators to create robust workflow definitions without any need for special expertise or programming knowledge.
Benefits of Business Process Management with a Workflow Management System
- Standardized document and task handling through business process automation
- Standardized document lifecycle management
- Proper tracking and auditing of business processes and document handling
- Increased content quality
- Elimination of risks associated with errors and omissions
- Notifications and alerts to ensure proper scheduling and task balancing
- Task escalation to ensure timely processing of job functions
- Streamlining of common business processes for consistent operations
Conclusion
If you're looking for a powerful and flexible Workflow Management System solution to automate and streamline your business operations, infoRouter’s Workflow Automation Software is the answer. Our software empowers businesses to reduce manual tasks, improve efficiency, and ensure that every workflow is executed accurately and on time. With advanced features, collaborative tools, and strong access control, infoRouter is the ideal solution for managing your workflows effectively.