Instant Notifications & Alerts

infoRouter’s Subscription Notification System ensures users stay updated on important document changes without any hassle. This feature provides instant email notifications whenever documents are added, edited, moved, or approved. It streamlines communication and collaboration, reducing the need for manual updates and ensuring that all relevant team members are informed in real time. Whether a document is newly created or an existing file is modified, infoRouter keeps everyone in the loop, improving efficiency and ensuring that critical information is never missed.

• Document Creation: When a user creates a document, all subscribed users receive an instant notification via email.
• Document Editing: If another user checks out the document to make changes, all subscribers are aware of the check-out process.
• Versioning: After changes are made, a new version of the document is created upon check-in. Subscribed users are notified immediately about the update.
• Real-Time Alerts: Any user who has subscribed to the document or folder gets real-time alerts, ensuring no one misses critical changes.

This automatic notification process eliminates the need for manual updates and ensures smooth communication across teams.

infoRouter allows users to tailor their subscriptions to specific events, reducing unnecessary notifications. Users can subscribe to any of the following events:

• New document creation
• Document reads and views
• Document updates and version creation
• Changes to document properties
• Document approvals and rejections (during reviews)
• Comments on the document
• Moving or relocating documents
• Document deletions
• Checking documents in and out

This flexibility ensures that users only receive notifications for the events that matter most to them, reducing email clutter and improving productivity.

• Real-Time Updates: Receive immediate alerts for document changes, ensuring you stay informed without any delay.
• Streamlined Communication: Reduce the need for back-and-forth emails by relying on automated notifications.
• Enhanced Collaboration: Teams can efficiently work together, knowing everyone is on the same page with the latest document versions.
• Customizable Alerts: Subscribe to only the events that are relevant to you, minimizing distractions from unnecessary updates.

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Setting up subscriptions to our critical pricing documents in infoRouter has been a game-changer for our sales teams. With prices fluctuating frequently, it was crucial for our remote salesforce to stay on top of these changes immediately. Thanks to infoRouter’s subscription feature, they receive instant notifications whenever there’s an update. It’s effortless to configure, and now our team can react to price changes in real time, ensuring they always have the most up-to-date information at their fingertips. This has streamlined our operations and greatly improved our responsiveness in the field.”

Setting up subscription notifications is simple:

• Navigate to the Document or Folder: Go to the document or folder you wish to subscribe to within infoRouter.
• Select Subscription Preferences: Choose the events you want to be notified about.
• Receive Alerts: Once subscribed, you’ll receive instant email alerts based on the events you have chosen.

This quick setup ensures that users can immediately start receiving relevant notifications.

• Project Management: Keep the entire project team updated on document revisions, approvals, and feedback.
• Compliance and Auditing: Ensure that any changes to critical compliance documents are tracked and all responsible parties are informed.
• Content Collaboration: Writers, editors, and reviewers can maintain seamless content workflows with real-time updates on document changes and feedback.

To learn more about how infoRouter can streamline your document management and ensure smooth team collaboration through its subscription notifications, check out our Case Studies, Solutions, and Usage Scenarios.