Using Email Scanner to Capture Incoming Emails

The infoRouter Email Scanner is a powerful tool that automates the collection, organization, and management of emails and their attachments, seamlessly integrating them into your document management system. Designed for businesses handling large volumes of emails containing critical documents like invoices, contracts, and reports, this tool simplifies your workflow and ensures that no important document gets lost in the shuffle.

With infoRouter Email Scanner, you can easily configure the system to monitor specific email accounts for incoming documents, automatically routing them to predefined folders. This not only centralizes document storage but also enables real-time collaboration by granting authorized users access to manage these documents.

Imagine setting up an email account like [email protected], where your vendors send all their electronic invoices. The infoRouter Email Scanner can be configured to monitor this account continuously. As soon as a new invoice arrives, it is automatically routed to a dedicated folder, such as "Incoming Bills/Invoices". From there, your team can immediately access the invoices for processing, ensuring no delays or miscommunications.

This scenario is perfect for organizations looking to:

• Centralize invoice storage: All incoming invoices are stored in one secure, easy-to-access location.
• Improve efficiency: Multiple team members can access and manage the invoices, reducing bottlenecks.
• Track progress: You can monitor the status of each invoice from receipt to payment.
• Automate workflow: Use infoRouter’s workflows to automate the approval and payment processes, ensuring everything moves smoothly.

• Automatic Email Monitoring: The Email Scanner automatically monitors multiple email accounts and organizes incoming messages into the correct folders.
• Real-Time Processing: Emails are instantly routed to their assigned folders, allowing your team to manage, track, and process documents as soon as they arrive.
• User Permissions: You can easily control who has access to specific folders, ensuring secure and efficient collaboration among authorized users.
• Seamless Integration: infoRouter Email Scanner integrates smoothly with your existing infoRouter Document Management System, allowing for automated workflows and enhanced document control.
• Scalable: Whether you're a small business or a large enterprise, infoRouter Email Scanner scales with your needs, supporting multiple email accounts and large document volumes.

By using the infoRouter Email Scanner, your business can streamline the way it handles emails and attachments, boosting productivity and reducing manual errors. It's a must-have solution for companies looking to optimize their document and invoice management processes.

How to Implement infoRouter Email Scanner

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