Uploading and Expanding Zip Files in infoRouter
infoRouter provides a streamlined tool for uploading and expanding zip files directly from its interface. When using this feature, zip files are automatically extracted on the server, creating folders and documents as structured within the zip file.
This tool is especially useful for batch uploads, such as when multiple checked-out documents need to be updated in infoRouter. Upon upload, the system compares each document to the existing version, automatically updating changed documents and generating new versions where necessary.
It's important to note that this feature differs from simply uploading a zip file through standard upload channels, which would store the file as-is in its compressed format. With the "Upload Zip File" tool, the contents are fully processed and integrated as described above, ensuring seamless document management.
Use Cases for Uploading and Expanding Zip Files in infoRouter
- Bulk Document Upload: Upload large sets of documents, such as project files or legal documents, at once by packaging them into a zip file. The system will automatically extract and organize the files into appropriate folders.
- Version Control for Checked-Out Documents: Users can upload multiple checked-out documents that have been modified. infoRouter will compare them with the current versions, update those that have changed, and create new versions automatically.
- Migrating Document Structures: When moving large directories of documents from one system to another, users can zip the directory, upload it to infoRouter, and have the folder structure and contents automatically recreated.
- Batch Updating of Documents: Regular updates to a series of documents (e.g., policies, procedures, or manuals) can be done in bulk by uploading them in a zip file. The system will replace the outdated versions and maintain version history.
- Collaborative Projects: Teams working on large projects with numerous files can zip the project folders and upload them in one go, maintaining the structure and ensuring that all files are updated or added to the system.
- Archiving Historical Data: Upload older, archived files in bulk and have them automatically categorized and stored within the appropriate folders in infoRouter, while maintaining full document history.