infoRouter Notifications and Reporting

Efficient document management relies on timely communication, and infoRouter’s notification and reporting system ensures users are always informed about changes and updates. Whether it’s an immediate update to a document or a daily summary of key activities, infoRouter’s powerful notification system keeps everyone in the loop. Users receive real-time on-screen notifications and customizable email alerts, providing updates on documents, tasks, and workflows.

This seamless communication helps streamline collaboration by notifying stakeholders of critical actions such as approvals, rejections, document updates, and more.

With the subscription feature, users can automatically track changes to documents and folders. Subscribed users receive instant email alerts when specific events occur, such as new document creation, check-ins, check-outs, updates, or approvals. infoRouter also offers consolidated daily reports, allowing users to track all relevant activities in a single email.

You can choose to get these emails in text or HTML format. These notifications not only improve accountability but also enhance workflow efficiency by keeping everyone in the loop.

• Automatic email alerts for document and folder subscribers with appropriate permissions.
• Instant notifications for events such as new documents, updates, check-ins, approvals, rejections, and more.
• Daily consolidated reports summarizing all key activities.
• Customizable text or HTML email templates.
• Multi-language email notifications based on user preferences.
• Task notifications for new and overdue tasks.
• Track specific events such as reads, comments, moves, and deletions.
• Subscription management through the "My Subscriptions" section.
• Enhance accountability and workflow efficiency by keeping everyone informed.

Subscriptions are a mechanism that automatically tracks changes to documents and folders and notifies infoRouter users.

Subscribing to Documents

When you subscribe to a document, infoRouter automatically starts tracking changes to this document and alerts you by sending an email notification informing you of the changes. These events include:

• New Versions: When a new version of the document is uploaded.
• Updates: Changes to document properties or metadata.
• Check-Out/Check-In: When the document is checked out or checked in.
• Approve/Reject: Updates on approval statuses.
• Comments: When comments are added.
• Move/Delete: If the document is moved or deleted.

Subscribing to Folders

When you subscribe to a folder, infoRouter automatically starts tracking changes to this folder. You will receive notifications when:

• New Documents: Documents are added to the folder.
• Document Changes: Any document within the folder is edited or updated.
• Folder Activities: Documents are moved into or out of the folder.

These notifications keep you informed about the documents and folders that matter most, enhancing accountability and workflow efficiency.