Time wasted searching for documents is more than one would think. According to IDC, Knowledge workers spend from 15% to 35% of their time searching for information. infoRouter will allow you to find the correct document instantly. It uses semantic queries to index and search your documents with zero effort on your part and can even find the correct version of a document.
infoRouter provides instant access to all your documents and helps you avoid data duplication by storing all versions in one place and making them available through a single interface. infoRouter also handles and simplifies information sharing between employees. In addition, you can search for the correct document by typing in a keyword without searching through various folders.
infoRouter content indexing and search is perfect for employees who are always on the go and need to work from different locations with limited access to resources. They can use InfoRouter regardless of their location and get access to all of their documents.
infoRouter search can provide accurate results within seconds. Whether you are searching for a specific document or just want to find out if your organization has a document on a particular topic, infoRouter will help you find what you need without wasting time on irrelevant search results.
infoRouter search can provide accurate results within seconds. Whether you are searching for a specific document or want to know if your organization has a document on a particular topic, infoRouter will help you find what you need without wasting time on irrelevant search results. infoRouter supports the native Windows Search tool to index document contents. For enterprise installations, we also support an industrial-strength content indexing engine called dtSearch. dtSearch can index millions of documents and deliver instant results to knowledge workers. You can find more information on dtSearch here.
Key features of infoRouter Content Indexing and Search
- Supports search on the full text of documents' name, contents, and any Meta Data
- infoRouter provides instant file search on the full text of documents’ names, contents, and metadata, supporting efficient and accurate document retrieval.
- Supports phrase and proximity search.
- Supports word stemming and synonyms for searching.
- Supports searching by all of the system-provided fields such as author, date modified, file type, custom properties, document status.
- Supports Boolean logic (NOT, AND, OR) with search within the text.
- Search results are delivered based on security permissions of the user performing the search.
- Search results include "RANK" and "ABSTRACTS" for content search
- Search results indicate where the search criterion was found (Prior versions or META information).
- Supports search on both the currrent versions of documents as well as past versions.
- Administrators can delegate the definition and management of "Saved Searches" and "Categories" to "Search and Category Administrators."
- Administrators can define "Custom Properties" which can be applied to folders and documents to assist in searching for folders and documents.
Save Time with Powerful Search Capabilities
infoRouter allows you to locate the correct document quickly and effortlessly. By using semantic search, Boolean searches, and other advanced techniques, infoRouter indexes and searches your documents with minimal input required from you. Whether you're looking for a specific file name or a document on a particular topic, infoRouter delivers accurate results instantly, including the correct version of each document.
Seamless Document Access from Anywhere
With infoRouter, your document search needs are met no matter where you are. The platform's intelligent search function allows employees to access documents from different locations, even with limited resources. The look and feel of infoRouter is similar to "file explorer" with folders on the left and files on the right. Users can use the quick search capability or filtering to find relevant documents using a simple search term without sifting through countless folders.
Maximize your efficiency and minimize search time—explore infoRouter’s advanced search capabilities today!
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Simplified Information Sharing and Search
infoRouter not only helps you quickly find the right documents but also streamlines information sharing across your organization. By simply typing a search term into the search bar or search box, you can retrieve the exact document you need without the hassle of navigating through multiple folders or directories. Whether the search returns a single document, or hundreds of documents, you will quickly be able to identify the document that matches your search term exactly. The search fields in the "advanced search" screen will give you plenty of search criteria options to narrow down your search and return a document list that you can work with. This intelligent search function greatly enhances efficiency and prevents a common issue in many organizations—document duplication.
When users struggle to find documents, they often abandon the search and recreate files that already exist, leading to inefficiencies and unnecessary duplication. Studies show that 83% of employees have recreated documents that were difficult to locate, wasting valuable time and resources. infoRouter addresses this problem by serving as a central hub for all your documents, ensuring that everything is stored in one easily accessible location. This centralization guarantees that employees can quickly access the documents they need without resorting to recreating content that already exists.
infoRouter's Advanced Search Features
infoRouter offers a wide range of advanced search features to make document retrieval fast and accurate and easy to use. Key features include:
- Phrase and proximity search: Find documents that match exact phrases or are near specific keywords.
- Boolean searches: Use AND, OR, and NOT operators for more precise search results. Using the Boolean operators like "OR" and "AND" you can match all words or match any of a list of words or phrases.
- Word stemming and synonym search: Locate documents using variations of your search queries.
- Search within emails, Office documents, PDFs, and any indexable document: Search across a wide range of file formats.
- Customizable search criteria: Search by author, date modified, language, documents by name, file name, file type, document status, and more.
- Custom properties: Apply unique properties to documents and folders to enhance your search experience.
- Saved searches: Administrators can create and manage saved searches for commonly used search criteria.
- Rank and Abstracts: Search results display a document list sorted by the relevance (rank) of each document and a short abstract to help you quickly identify the correct file.
Secure and Precise Search Results with Custom Properties
infoRouter’s advanced search mode ensures that users only see the documents they are authorized to access, maintaining strict security while delivering fast and accurate search results. This feature is essential for protecting sensitive data, as it restricts access based on user permissions, ensuring confidential documents remain secure. Searching through multiple files, infoRouter suppresses documents that are not available to the user performing the search.
Additionally, infoRouter allows users to search by custom document properties, offering a highly efficient and precise method of narrowing down results. For example, if you’re searching for invoices, you can specify criteria like "Amount > 1000" to instantly filter results based on specific financial values—something that is impossible to do with a standard search engine like Google. By setting custom properties such as "Project Name", users can dramatically reduce the number of documents returned and quickly locate the most relevant files. This targeted search not only saves time but also ensures that users find exactly what they need, without wading through irrelevant results.
As you navigate through your folders, you can use Search filters, to filter down your documents to quickly identify and find documents quickly that match your search criteria.
Moreover, infoRouter’s search results indicate where the search criteria were found, whether in previous versions of the document or within metadata, providing full transparency and allowing users to efficiently review results.