Customers such as Lockheed Martin Aerospace, Rockwell Collins, Northrop Grumman, and Boeing use infoRouter in their proposal development departments to generate and manage massive content for their business proposals. These proposals are generally huge in the number of pages, amount of graphics, and technical text. With hundreds of authors and sales team members contributing content to such massive proposals, sometimes worth billions, it is imperative that industrial-strength document and proposal management software is there to help.
Proposal management is a critical process where accuracy is everything. When working on high-value projects, even minor errors can lead to costly delays or missed opportunities. The complexity of managing contributions from multiple authors, ensuring compliance with RFPs (Request For Proposals), and maintaining Version control adds to the challenge. An effective proposal management system must ensure that every aspect, from content accuracy to meeting deadlines, is handled with precision. infoRouter addresses these challenges by streamlining the proposal creation process, allowing teams to focus on quality content without being overwhelmed by administrative tasks.
infoRouter helps speed up the process of generating content by streamlining the required tasks. With features like real-time collaboration, approval workflows, and Instant Notifications, proposal teams can work more efficiently and effectively.
Improve your process - Improve your Win Rate
Key Features of infoRouter for Proposal Management
- Real-time Collaboration: Enable team collaboration among authors, editors, and the sales team to work simultaneously on proposal documents.
- Proposal Workflows: Streamline the approval process with customizable Workflows to ensure timely reviews and approvals.
- Customizable Proposal Templates: Use proposal templates to get you started with all the right folders and sections, ensuring consistency across all business documents.
- Content Library: Maintain a centralized content library as a single source of truth for all reusable content and assets.
- Real-time Notifications: Keep team members informed with instant notifications about updates, changes, and approvals.
- User Roles and Permissions: Military grade security to define user roles, control access and editing rights, enhancing security and compliance.
- Integration: Seamlessly integrate with a wide range of other systems and tools to enhance the proposal writing process.
- Version Control: Keep track of document versions to avoid confusion and maintain document integrity.
Enhancing Proposal Efficiency Through Content Reuse and Templates
infoRouter allows you to create customizable templates that are reusable, helping you to standardize your proposals and save time. You can create templates for different products and services, ensuring consistency and professionalism across all your business proposals. By reusing previous proposal documents and archiving old proposals, you can significantly shorten the proposal development process. This is especially beneficial for enterprise sales teams with both short and long sales cycles, allowing them to create unlimited proposals efficiently. By archiving old proposals and reusing the content, teams can accelerate the sales process and respond to opportunities faster.
With infoRouter, proposal teams can ensure that every proposal is accurate, timely, and well-organized, giving them a significant advantage in competitive bidding processes. The system serves as a single source of truth for all proposal-related content, streamlining the document creation and proposal writing process.
With infoRouter, proposal teams can ensure that every proposal is accurate, timely, and well-organized, giving them a significant advantage in competitive bidding processes. The system serves as a single source of truth for all proposal-related content, streamlining the document creation and proposal writing process.
infoRouter streamlines the proposal management process by enabling users to efficiently reuse preexisting content stored in centralized content libraries. Most organizations’ proposals contain recurring sections that can be easily adapted for multiple projects. With infoRouter’s advanced content management features, proposal managers and coordinators can quickly access and repurpose standardized text, templates, and graphics from content libraries, reducing the time and effort needed to create high-quality proposal documents.
By leveraging advanced document automation tools, infoRouter helps proposal teams maintain consistency across their submissions, ensuring compliance with branding and formatting guidelines. Proposal coordinators can manage and organize request for proposal (RFP) responses seamlessly, using infoRouter to centralize content updates and track changes during proposal reviews. This centralized approach not only enhances collaboration among team members but also improves the efficiency of the entire proposal management process, empowering organizations to deliver polished, professional proposals with ease.
"Tremendous improvement in our workflow. Mistakes are down to a minimum. We can now get much more done in far less time."
"I have just completed my first proposal using infoRouter and the system is fantastic. It allowed us to make sure we had the latest and greatest copy of everything. It eliminated configuration control problems. It allowed us to enforce cut-offs. The engineers love it. I feel like a kid at Christmas"
Process Improvement
- Authority for directing and controlling the proposal process
- Folder-based rules to enforce configuration management
- Schedule enforcing tools to keep the proposal creation process on track
- Single point of control for all proposal documents
- Custom fields used to map to internal numbering schemes
- Single point project status checking with real-time updates
- Automatic change notification system which helps improve project control with instant notifications
- Online monitoring, review, and comment mechanisms which help save time and money
- Secure web-based access results in huge savings in travel and lodging costs
- Ability to track and approve all documents prior to inclusion in the final professional proposal
- Ability to quickly create and set up vendor portals and secure libraries for monitored vendor participation
Enhancing Team Collaboration and Efficiency
infoRouter's proposal management software tools facilitate team collaboration by providing real-time access to proposal documents. The sales team, authors, and other stakeholders can collaborate seamlessly, reducing bottlenecks in the proposal writing process. With instant notifications and real-time updates, team members are always informed about the status of documents, approvals, and changes.
The integration capabilities of infoRouter allow it to work with a wide range of business systems, ensuring that all relevant information is accessible when needed. By defining user roles, organizations can control who has access to what, enhancing security and compliance.
By leveraging these key features, enterprise sales teams can produce professional proposals more efficiently, increasing their chances of winning bids and contracts. The advanced proposal management software tools provided by infoRouter enable enterprise sales teams to be effective with sales cycles that are both short and long. By archiving old proposals and reusing content, teams can create unlimited proposals without starting from scratch each time. By streamlining the proposal creation and approval workflows, infoRouter enhances the sales process, enabling enterprise sales teams to close deals more efficiently.
The advanced features built into infoRouter enhance and streamline the entire proposal development lifecycle. From the initial review of Requests for Proposal (RFP) to various stages of the process, infoRouter provides powerful collaborative features that empower teams to work efficiently. With tools that help define a clear proposal outline, infoRouter ensures that proposal writers can focus on creating high-quality content. Additionally, proposal workflows designed for effective proposal reviews enable documents to be routed seamlessly to Pink Team members, allowing them to identify gaps, correct errors, and refine content for optimal proposal quality.