infoRouter Folder Management with Smart Folders

infoRouter’s Advanced Folder Management, including its Smart Folders feature, offers a powerful and flexible way to organize and control access to your documents. Folders serve as the core structure for storing files in a wide variety of formats, enabling users to create a logical, nested system of document libraries. What sets infoRouter apart is its ability to apply custom rules, security settings, and personalization features to folders, giving you full control over how documents are organized, accessed, and managed.

With configurable folder management rules, infoRouter allows users to automate actions such as prompting for metadata (Custom Properties) when new documents are created, inheriting security permissions, and subscribing to folder updates. Folder-specific features like audit trails, statistics, and compacting make it easier to manage document versions and monitor activity. Smart Folders further enhance user experience by remembering personalization preferences such as view types, sorting options, and more, ensuring a seamless and intuitive document management process.

• Configurable Folder Management Rules
• Automatic Custom Property prompts for new documents.
• Folder Based Security - Inheritable security permissions.
• Folder Subscriptions and subscription notifications
• Folder Audit Trails.
• Folder Statistics.
• Folder Compacting. An effective management tool to handle excessive version counts.
• Alternative document list view types (List, Details, Comments, Workflows, Thumbnails, Versions, View Log).
• Folder Custom Properties to assist in folder classification and advanced search. Multiple property sets can be applied multiple times to folders.
• Smart Folders remember user personalization's and preferences (columns, sort orders, view types etc.)
• Supports a nested "folder" storage and retrieval model, similar to a standard file system
• Allows more than one "Root" folder (Document Libraries).
• Allows renaming and moving of folders without losing history of documents within the folder.
• Sets no limit on the number of folders.

Smart folders in infoRouter provide enhanced control over folder behavior through customizable rules, allowing administrators to manage document actions and folder structure more effectively. These rules can restrict actions like folder creation, deletion, and document check-ins, ensuring security and consistency even when users have broader permissions. They also allow control over document formats and metadata collection during document creation, simplifying compliance and document organization.

Additionally, folder rules offer display controls, like setting a default or mandatory view style, and can be inherited by sub-folders, streamlining folder management across hierarchies. For more detailed information, visit infoRouter folder rules.