inforouter Document Collaboration Tools

At infoRouter, collaboration is more than just a feature—it’s a daily practice. We work closely with our customers to gather feedback and ideas that help us refine our platform. Your input shapes the future of infoRouter, and we believe that the best innovations come from our users' real-world experiences.

We carefully track every suggestion and feedback from our users and review them with our broader community to identify common needs. When there's a clear consensus, we either enhance existing features or create new ones based on your input.

We’re committed to ensuring that infoRouter evolves with your business, making document management simpler, more effective, and aligned with how you work. Your voice drives our innovation.

---

This complex structure requires effective collaboration, which relies on clear roles, consistent feedback, and a shared mission. infoRouter supports this by providing tools that enhance team collaboration, allowing members to work together seamlessly, even across departments. These tools ensure that your team can coordinate effectively and adopt more efficient workflows, promoting a smarter and more organized way of working in real time.

infoRouter provides all the essential features to create the most "Effective document collaboration environment."

Advanced Search: Advanced search capabilities play a critical role in enabling instant access to information, which is essential before effective collaboration can begin. Being able to use advanced filtering tools to search for and find information eliminates time wasted on manual searches. Teams can focus on meaningful collaboration and decision-making without delays, driving productivity from the outset.

Subscriptions: When you subscribe to a document or folder, infoRouter tracks any changes and sends email alerts. For documents, you’ll receive notifications of updates. For folders, you'll be alerted when new documents are added, or existing ones are modified.

Send To / Distribute: You can share an infoRouter document using the "Send To" or "Distribute" functions. The "Send To" function allows you to send a document as an email attachment or share a link. Sending the document as an attachment is typically used for external recipients while sharing a link is meant for current infoRouter users. The "Distribute" function sends email notifications to document all subscribers.

Tasks and Workflows: Tasks can be assigned to other users through the "Create Task" menu, involving various actions. Tasks may require the assignee to edit a document, read the latest or published version, provide task-related comments, or add specific ISO or SOX compliance comments. Other tasks may include disposing of, archiving, downgrading the classification level, or declassifying documents as required.

Email Notifications: Email notifications are sent to document and folder subscribers when changes occur. They are also issued to reviewers and authors using the document review feature.

Version Control: infoRouter automatically creates a new version of a document each time it is checked out, edited, and checked back in. Users can access the version history to track changes and see previous edits.

Visual Cues: The main document interface displays a list of documents within a folder and provides visual cues about their status. Similar to emails, documents that have changed since you last viewed them appear in bold. This makes it easy to spot updates even if you missed an email notification or didn’t subscribe to the document. Additionally, new documents in folders are also displayed in bold, indicating that they have not yet been viewed.

Comments: Users can add comments to documents, which are displayed in the main document view, showing the author and date. This allows for valuable feedback through comments, facilitating collaboration by letting team members share insights and suggestions directly on the document. Users with permission to modify documents can also add version-specific comments when creating new versions. These are often used to explain changes made in that particular version, providing a clear context for future collaboration and ensuring that all updates are properly documented.

infoRouter goes far beyond basic file sharing, offering a powerful document collaboration platform with real-time collaboration capabilities. It enables teams to work seamlessly across various content types and file types, supporting both internal teams and external stakeholders. With its centralized workspace and advanced knowledge management tools, infoRouter ensures that accessing information is quick and easy.

Advanced features from the many modules in infoRouter, such as document management, knowledge management, content management, and records management, can be used to manage virtually unlimited file formats, making it an all-encompassing solution for digital collaboration.

Advanced workflow tracking tools allow you to monitor project progress in real-time, ensuring that tasks are completed on schedule and team members stay aligned. This visibility helps identify potential bottlenecks early, facilitates seamless collaboration, and ensures that everyone involved remains informed about the status of the project.

By integrating seamlessly with Office 365, infoRouter allows users to work with their favorite tools and desktop word processors, such as Word and Excel. This integration enables the creation and editing of documents within familiar Office 365 applications, ensuring a smooth workflow. Users can collaborate efficiently without leaving the platforms they know best, making document management more intuitive and productive across the board.

The infoRouter form templates module offers pre-built templates for creating content and customizable templates for streamlining document creation and collaboration. These templates enable teams to standardize forms across projects while allowing customization to fit specific needs. By providing a structured way to collect and manage information, infoRouter enhances collaboration on documents, ensuring that all team members have access to consistent and accurate data.

Because these templates include formatting details such as logos, footers, and disclaimers, authors can focus solely on content creation, saving time and ensuring that all documents adhere to company standards. This consistency across documents enhances brand identity and professionalism, making it easier for team members to collaborate effectively and maintain a unified approach to document creation.

We understand the importance of maintaining a delicate balance between security, confidentiality, and accessibility. Our platform is designed to protect sensitive information with advanced security measures while ensuring that authorized users can easily access the documents they need. With multi-layer access levels that provide granular permission settings, and audit trails, we safeguard your data from unauthorized access. At the same time, we make collaboration seamless by providing controlled access to the right people at the right time, ensuring that your team can work efficiently without compromising on document security.

infoRouter provides online collaboration tools tailored for remote subject matter experts, creative teams, and remote teams. With real-time collaboration and intuitive task management, users can streamline workflows through seamless collaboration and secure file sharing. The user-friendly interface simplifies the management of documents and tasks, making it accessible for small and larger teams. infoRouter's intuitive interface ensures smooth onboarding, while its flexibility supports both creative projects and complex business tasks, adapting to the needs of diverse teams and enhancing productivity.

"We are beside ourselves. We love infoRouter.

We serve thousands of users across multiple offices around the globe. Collaborating on engineering documents so effectively would not have been possible without infoRouter."

• Search for and access relevant content quickly
• Increased efficiency and productivity
• Streamlined communication and automated formal sign-off and approval processes for improved Team Collaboration
• Reduced risk and liability through effective communication management
• A centralized and managed environment to store content
• Expense Reduction: Save on travel expenses by creating a secure and effective collaboration environment
• Hire or work with subject matter experts located in different geographies